Politics and Privacy

Last modified: 2024-10-01

1. INTRODUCTION

Vacforce Inc.
and all of its affiliates and subsidiaries (collectively the “Company” or “we” or “us” or “our”) respect your privacy and are committed to protecting it by complying with this policy (our “Policy”).

This policy describes :

▪ How we use, collect, hold and disclose the personal information of our customers, suppliers, subcontractors, employees, applicants for employment and users of our website (“you”) ;

▪ Our policies and practices governing the governance of personal information, including the framework applicable to the retention and destruction of such information, the roles and responsibilities of our staff members throughout the life cycle of such information, and our process for handling privacy complaints; and

▪ The types of information we may collect from you or that you may provide when you visit the www.vacforce.com website and its subdomains (our “website”).

We will only use your personal information in accordance with this Policy, unless otherwise required by applicable law.

2. PERSONAL INFORMATION

The term “personal information” refers to any information that relates to a natural person and makes it possible, directly or indirectly, to identify that person.
It should be noted that our policy does not generally apply to the collection and confidentiality of information related to an individual’s performance of his or her duties within an organization, such as name, title or position, as well as the address, e-mail address and telephone number associated with his or her place of employment, but we handle such information at all times in strict compliance with applicable law.
In the course of your relationship with the Company, you may be asked to provide certain personal information about yourself and/or others (such as family members or employees).
Examples of personal information include name, date of birth, residency status, telephone number, passport, driver’s license and other information relevant to the provision of international recruitment and related services by the Company.

3. PURPOSES FOR WHICH WE COLLECT PERSONAL INFORMATION

The Company uses, collects, holds and discloses personal information only for the purposes identified at the time of collection, or as otherwise permitted or required by applicable law, including for the following purposes:

▪ To provide our products and services;

▪ For the purpose of identifying any customer and verifying their identity ;

▪ Establish and manage relationships with customers and suppliers, including considering whether or not to establish a relationship ;

▪ Respond to requests for information made through the website and ensure appropriate follow-up ;

▪ To send updates about our industry, our services and the services of companies in the same group ;

▪ For administrative, management and operational purposes, such as issuing invoices, managing accounts, sales, collecting and processing payments; and

▪ For any other purpose to which you have consented.

4. EMPLOYEE AND APPLICANT INFORMATION

In the course of its activities as an employer and recruiter, the Company collects, uses and discloses personal information.
For our employees, this collection is part of the essential management of labor relations.
As for candidates, their information is collected and used to assess their suitability for available positions, which may involve information obtained from third parties for background checks or professional references.
If a candidate is not selected, his or her information is retained for a reasonable period of time for future opportunities, unless a request for deletion is made.
In addition, we maintain certain personal information on our former employees, including their names and contact details, for possible professional or regulatory requirements.

5. LIMITATION

The Company aims to limit the amount of personal information it collects to that which is necessary and appropriate for the identified purposes.
We will not use or disclose your personal information for purposes other than those for which it was collected, except with your consent or as permitted or required by applicable law.

6. CONSENT

We use, hold and disclose personal information only for the purposes for which it was collected, except with the consent of the individual concerned.
If personal information relating to a third party is provided to us, the person providing the information must affirm that he or she has obtained the necessary consent from that third party, or is otherwise authorized to allow us to collect, use, hold and disclose such information in accordance with this Policy.
In the case of sensitive personal information, consent must be expressly provided by the individual concerned.
Exceptions to this consent requirement may arise, for example, when we are acting in the legal representation of a customer, when a medical or security emergency makes it impractical to obtain consent, or when information is collected for the detection and prevention of fraud or to meet a legal obligation.
For a more complete list of exceptions, please contact our Privacy Officer (identified below).

7. WITHDRAWAL OF CONSENT

You may change or withdraw your consent to the use, holding and disclosure of your personal information, or refuse certain of them, subject to legal and contractual restrictions in accordance with applicable laws.
To change or withdraw your consent, please contact our Privacy Officer (identified below).

8. INFORMATION WE MAY COLLECT

We collect and use several types of information from and about you, including :

▪ Personal contact information such as name, physical address, e-mail address and telephone number;

▪ For candidates for Company employment, work history and resume ;

▪ Biographical information such as a job title, the name of an employer ;

▪ Personal information you provide to us to describe your needs and requirements or those of your business ;

▪ Website usage and other technical information, such as details about visits to our website, your interaction with our advertising and online content, or information collected through cookies and other tracking technologies; and

▪ Any other personal information provided by you.

9. HOW WE COLLECT YOUR PERSONAL INFORMATION

We use a variety of methods to collect your personal information, including :

▪ From direct interactions with you when you provide them to us, for example by filling out forms or corresponding with us by phone, email, when you sign up to receive our newsletters, or otherwise (if we have sent you a promotional email such as a newsletter, you can unsubscribe by clicking on the unsubscribe link we have included in the email) ;

▪ Automated technologies or interactions, as you browse our website.
Information collected automatically may include usage details, IP addresses and information collected through cookies, web beacons and other tracking technologies ;

▪ From third parties that you have authorized to share them with us;

▪ From publicly available sources.

10. CONNECTION COOKIES

Cookies are small text files that a website may deposit on your computer or mobile device when you first visit a website or web page.
Cookies do not cause any damage to the terminal, but facilitate, for example, the search for preferences, the pre-filling of certain fields and the adaptation of the content of the services of the visited site.
This data is used to improve ergonomics and services according to your interests.

We use the following types of cookies on our site:

▪ Functional cookies.
Functional cookies are used to remember the selections you make while on our website so that your selections are saved for your next visit, for example the website language.

▪ Analytical cookies.
Analytical cookies allow us to improve the design and functionality of our website by collecting data on how you access our website, data on how long you stay on our website, etc.

Our website allows you to accept or decline all cookies.
Alternatively, if you have any concerns about our use of cookies, you can take steps to prevent their installation, for example by modifying.

11. HOW WE USE YOUR INFORMATION
We use your personal information to :
▪ To provide our products and services, conduct our business, and fulfill our obligations under our agreements with you ;
▪ To manage the recruitment process, contact candidates and assess their potential hiring;
▪ To assess the possibility of retaining your services and maintain contact, if applicable;
▪ To respond to requests for information from visitors to our website;
▪ Optimize the use of our website and ensure that its content is presented effectively for you and your device;
▪ For marketing and business development purposes, to provide information about new services and updates, subject to your consent.
You can unsubscribe at any time;
▪ To comply with our legal and regulatory obligations.

12. DISCLOSURE OF YOUR PERSONAL INFORMATION
We may disclose your personal information to:
▪ Authorized third parties and service providers who assist us in managing our business.
These third parties are contractually bound to maintain confidentiality and use the information only for the agreed purposes;
▪ For the purposes for which you have provided us with your information;
▪ With your express consent;
▪ To comply with legal obligations, such as court orders or requests from government agencies.

We do not sell or trade your personal information for consideration.

13. THIRD-PARTY SERVICE PROVIDERS
We use third-party service providers to store and process your data.
These service providers are contractually bound to protect your information to the standards set out in this policy.

14. DISCLOSURE OUTSIDE QUEBEC OR CANADA
We may disclose your information outside Canada in accordance with Canadian law.
Prior to any such disclosure, we conduct a risk assessment to ensure that your data is adequately protected.

15. TERRITORIAL RESTRICTIONS AND COMPLIANCE WITH LOCAL LAWS
If you reside outside Quebec, you must ensure that the transmission of your information complies with your local laws.
By providing us with your information, you agree that it is subject to the laws of Quebec.

16. PERSONAL INFORMATION GOVERNANCE POLICIES AND COMPUTER SECURITY
We have policies in place to manage your personal information which include:
▪ Data lifecycle management, where your information is kept only for as long as necessary;
▪ Accountability of our employees and suppliers;
▪ Regular assessments to ensure security and compliance.

17. RETENTION OF INFORMATION, DESTRUCTION AND/OR ANONYMISATION
We will only keep your personal information for as long as necessary.
Once it is no longer required, we will securely destroy or anonymize it.

18.
PERSONAL INFORMATION PROTECTION OFFICER
If you have any questions or wish to access, modify or delete your information, please contact:
Carole-Ann Kellyconfidentialite@sanivac.ca
47 rue Huot, Notre-Dame-de-l’Île-Perrot (Québec) J7W 1M4

19. CHANGES TO OUR PRIVACY POLICY
This policy may be changed at any time without notice.
We undertake to inform our users of any major changes.

20. COMPLIANCE WITH THIS POLICY
If you have a complaint regarding compliance with this policy, please contact our Privacy Officer at the above address.